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Board Procedures

All Board Procedures should be reviewed following each Annual General Meeting.

Changing Membership Status

All motions regarding membership status shall be voted on by secret ballot.

Hiatus

The Board shall not approve membership hiatus in cases other than
co-op students for a co-op term, and shall not approve hiatus for
durations other than four months.

Tool Committee

  1. Definition

    1. The Tool Committee shall be a committee of the Board of Directors of KwartzLab Society Inc.

  2. Responsibilities

    1. To oversee the spending of the Tool Fund;
    2. To authorize the purchase and donation of new tools for/to KwartzLab; and
    3. To authorize funding for the repair of tools at KwartzLab.

  3. Membership

    1. Membership shall consist of between three (3) and seven (7) members of KwartzLab, including at least one (1) Director of KwartzLab.
    2. Members shall be appointed by the Board of Directors.
    3. At no time shall the majority of the members of Tool Committee be Directors of KwartzLab.
    4. The committee shall choose its own Chair, or should the committee be not able to do so, one shall be appointed by the Board of Directors.
    5. The term of appointment to the committee shall be one year, and may be renewed. Members of the committee may resign at any time.
  4. Powers
    1. The committee shall be allowed to authorize spending of all funds which have accumulated in the Tool Fund.
    2. Any such authorization over $500 shall require the confirmation of the Board of Directors before it is effective.
  5. Accountability
    1. The committee shall report all purchases authorized to the Board of Directors as soon as practical for the purposes of reimbursement.
      1. The report shall at minimum include receipts, warranty information, product registration, and applicable rebate forms.
      2. The committee shall also tender a copy of their report to the Health & Safety Committee
  6. Meetings
    1. The committee shall meet at the discretion of the Chair.