Template:Meeting

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<includeonly>[[Category:Meetings]]</includeonly>
 
<includeonly>[[Category:Meetings]]</includeonly>
 
=== Call to Order ===
 
=== Call to Order ===
−
:* Meeting called to order by xxx at 19:xx
+
:* Meeting called to order by Karl at 19:47
  
 
=== Approval of the Agenda ===
 
=== Approval of the Agenda ===
−
:* Motion Forwarded:  
+
:* Motion Forwarded: Darcy
−
:* Motion Second:  
+
:* Motion Second: Ben
  
 
=== Report from the President ===
 
=== Report from the President ===
−
:*  
+
:* We're awesome! We've moved! Good turnout! Cupcakes were great!
  
 
=== Report from the Treasurer ===
 
=== Report from the Treasurer ===
−
:*  
+
:* No report this week
 +
:* Current costs for move/buildout - $2007
  
 
=== New Business ===
 
=== New Business ===
  
 
==== Membership Dues Owed Follow Up ====
 
==== Membership Dues Owed Follow Up ====
−
:*  
+
:* Nothing since last meeting
 +
:* A few leftover cheques from Dec. to deposit. Ben to send email to warn members of deposits
 +
:* Year end paperwork in progress
  
 
==== Reimbursements ====
 
==== Reimbursements ====
−
:* Rob Adlers - Truck Rental / gas - $
+
:* Rob Adlers - Truck Rental / gas - $roughly 200
−
::*  
+
::* Approved
 
:* Rob Adlers - packing tape - $11.27
 
:* Rob Adlers - packing tape - $11.27
−
::*
+
::* Approved
 
:* Karl Williams - Drywalling materials - $
 
:* Karl Williams - Drywalling materials - $
 
::* APPROVED via mailing list
 
::* APPROVED via mailing list
Line 53: Line 56:
 
::* Already reimbursed
 
::* Already reimbursed
 
:* Mark Pitcher - Paint - $66.63
 
:* Mark Pitcher - Paint - $66.63
−
::*  
+
::* Approved
 
:* Agnes - Paint - $67.60
 
:* Agnes - Paint - $67.60
−
::*
+
::* Approved
 
:* Taylor Morey - Plumbing materials - $47.57
 
:* Taylor Morey - Plumbing materials - $47.57
−
::*
+
::* Approved
 +
:* All in favour: Unanimous
 +
:* Ed Maste - Electrical supplies for laser (old items) - $284.83
 +
::* Move to reimburse if it hasn't been reimbursed already - Ben
 +
::* Second: Darcy
 +
::* All in favour: Unanimous
  
 
==== Opening Night Planning ====
 
==== Opening Night Planning ====
−
:* Doug - wondering if we needed to have a discussion about this
+
:* Darcy - not a Trillium / opening party, just opening party. No press releases, etc.
−
:* Darcy - Action Item: press releases, invite dignitaries
+
:* Two bands to provide live music for the event
−
:* Action Item: pamplets/flyers to neighbours
+
:* Cash bar for the event
−
:* Action Item: Gus - bar license - applied for it
+
:* Action Item: pamplets/flyers to neighbours - created, being edited
−
:* Action Item: Kwartzlab swag - Ben
+
:* Action Item: Gus - bar license - got it, follow up with Gus
−
:* Action Item: James to look into Tshirts
+
:* Action Item: Kwartzlab swag - Ben - in progress, can print up brochures if needed
 +
:* Action Item: James/Agnes to look into Tshirts and/or creating them
 +
:*
 +
 
 +
==== Kitchen Layout ====
 +
:* Those in attendance debated the kitchen layout. A decision was made.
  
 
=== Old Business ===
 
=== Old Business ===
Line 71: Line 84:
 
==== Snow removal ====
 
==== Snow removal ====
 
:* Hire somebody?
 
:* Hire somebody?
−
:* Action Item: Darcy - Look into snow service to handle snow clearing for the winter - no update this meeting
 
 
:* Doug: has a source that seems fairly inexpensive - per snow work rather than contract - Doug's estimate - $100 per round
 
:* Doug: has a source that seems fairly inexpensive - per snow work rather than contract - Doug's estimate - $100 per round
 +
:* Doug's estimate was turned down
 +
:* Looks like the city does the Charles st. sidewalk
 +
:* Action Item: Continue looking for other options, play it by ear in the meantime with the membership
  
 
==== Move to Kent Street ====
 
==== Move to Kent Street ====
 
:* Prioritization for this week
 
:* Prioritization for this week
−
::* Action Item: Ben - network rack
+
::* Doug - sign creations - XL Screen printing to do the signs
−
::* Action Item: Ben - to label big things that are staying/junking
+
−
::* Action Item: Prepping everything else
+
−
::* Action Item: Drywall work to be done/mostly done
+
−
:* Build out / planning for 33 Kent St.
+
−
::* Doug - sign creations - get job - rear sign $60, front sign $75
+
−
::* Agnes has offered up to do the work here - cost estimate to come
+
−
::* Decision on which route is taken will be determined by cost
+
 
::* Action Item: Drywall panelling / mudding - Karl / Mark - delivery Wed.
 
::* Action Item: Drywall panelling / mudding - Karl / Mark - delivery Wed.
−
::* Action Item: Sanding 2nd flooring / Repainting - Andrew, Chris B.
+
::* Action Item: 2nd flooring - Andrew, Chris B., Mark - in progress
 
::* Action Item: Network drops - Ben
 
::* Action Item: Network drops - Ben
−
::* Action Item: Kitchenette - Andrew/Rob - shoot for $300 maximum, Ben emailed guy with stove - still waiting
+
::* Action Item: Kitchenette - Andrew/Rob/Taylor - purchased lower cabinets. Layout decided. Need to do wall/electric/plumbing/cabinet setup
−
::* Action Item: James - door security hardware investigation
+
::* Action Item: James - door security hardware investigation - in progress
 +
::* Action Item: Ben - rear door replacement - in progress, getting two quotes
 +
::* Action Item: Electrical for Kitchen - Ed marked locations
 +
::* Action Item: Decommissioning of electrical at Boehmer - Ed/Rob to work on this week
 +
::* Action Item: Boehmer remaining clean up - Rob to lead this, two lockers need unlocked
 +
::* Action Item: Cleaning up the space / organizing
 +
::* Action Item: Laser vent tube preparation / work working vent tube prep
  
 
==== Trillium Grants ====
 
==== Trillium Grants ====
Line 96: Line 110:
 
:* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
 
:* Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
 
:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
 
:* Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
−
:* Proposed Date: Feb. 16th
+
:* Proposed Date: TBD
 +
:* Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list)
 +
:* Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes)
  
 
==== Hackademy Collaboration - Family Day (To Be Named) ====
 
==== Hackademy Collaboration - Family Day (To Be Named) ====
 
:* Followup
 
:* Followup
−
:* No updates from Doug this meeting. Going to follow up on the various details moving forward.
+
:* Doug - Meeting happening this Thursday to finalize details
 +
:* Need to have a discussion about the 3D printer workshop - happening at the Museum - not currently on the family day agenda on their website
  
 
==== Health and Safety ====
 
==== Health and Safety ====
Line 112: Line 129:
  
 
=== Adjournment ===
 
=== Adjournment ===
−
Move to adjourn at  
+
Move to adjourn at 20:48
−
Forwarded by:  
+
Forwarded by: Darcy
−
Second:  
+
Second: Ben
−
In favour:  
+
In favour: Unanimous
  
  
Line 127: Line 144:
 
* Rob
 
* Rob
 
* Darcy
 
* Darcy
 +
* James
  
 
==== Regrets ====
 
==== Regrets ====

Revision as of 01:53, 22 January 2013

Meeting
Address {{{Address}}}
Date
Time
Meeting Type
Minutes [[Media:]]
Financial Report [[Media:]]

Contents

Agenda

Call to Order

  • Meeting called to order by Karl at 19:47

Approval of the Agenda

  • Motion Forwarded: Darcy
  • Motion Second: Ben

Report from the President

  • We're awesome! We've moved! Good turnout! Cupcakes were great!

Report from the Treasurer

  • No report this week
  • Current costs for move/buildout - $2007

New Business

Membership Dues Owed Follow Up

  • Nothing since last meeting
  • A few leftover cheques from Dec. to deposit. Ben to send email to warn members of deposits
  • Year end paperwork in progress

Reimbursements

  • Rob Adlers - Truck Rental / gas - $roughly 200
  • Approved
  • Rob Adlers - packing tape - $11.27
  • Approved
  • Karl Williams - Drywalling materials - $
  • APPROVED via mailing list
  • Ben Brown - Networking Items - $556.32
  • Already reimbursed
  • Mark Pitcher - Paint - $66.63
  • Approved
  • Agnes - Paint - $67.60
  • Approved
  • Taylor Morey - Plumbing materials - $47.57
  • Approved
  • All in favour: Unanimous
  • Ed Maste - Electrical supplies for laser (old items) - $284.83
  • Move to reimburse if it hasn't been reimbursed already - Ben
  • Second: Darcy
  • All in favour: Unanimous

Opening Night Planning

  • Darcy - not a Trillium / opening party, just opening party. No press releases, etc.
  • Two bands to provide live music for the event
  • Cash bar for the event
  • Action Item: pamplets/flyers to neighbours - created, being edited
  • Action Item: Gus - bar license - got it, follow up with Gus
  • Action Item: Kwartzlab swag - Ben - in progress, can print up brochures if needed
  • Action Item: James/Agnes to look into Tshirts and/or creating them

Kitchen Layout

  • Those in attendance debated the kitchen layout. A decision was made.

Old Business

Snow removal

  • Hire somebody?
  • Doug: has a source that seems fairly inexpensive - per snow work rather than contract - Doug's estimate - $100 per round
  • Doug's estimate was turned down
  • Looks like the city does the Charles st. sidewalk
  • Action Item: Continue looking for other options, play it by ear in the meantime with the membership

Move to Kent Street

  • Prioritization for this week
  • Doug - sign creations - XL Screen printing to do the signs
  • Action Item: Drywall panelling / mudding - Karl / Mark - delivery Wed.
  • Action Item: 2nd flooring - Andrew, Chris B., Mark - in progress
  • Action Item: Network drops - Ben
  • Action Item: Kitchenette - Andrew/Rob/Taylor - purchased lower cabinets. Layout decided. Need to do wall/electric/plumbing/cabinet setup
  • Action Item: James - door security hardware investigation - in progress
  • Action Item: Ben - rear door replacement - in progress, getting two quotes
  • Action Item: Electrical for Kitchen - Ed marked locations
  • Action Item: Decommissioning of electrical at Boehmer - Ed/Rob to work on this week
  • Action Item: Boehmer remaining clean up - Rob to lead this, two lockers need unlocked
  • Action Item: Cleaning up the space / organizing
  • Action Item: Laser vent tube preparation / work working vent tube prep

Trillium Grants

  • Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
  • Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
  • Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
  • Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
  • Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
  • Proposed Date: TBD
  • Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list)
  • Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes)

Hackademy Collaboration - Family Day (To Be Named)

  • Followup
  • Doug - Meeting happening this Thursday to finalize details
  • Need to have a discussion about the 3D printer workshop - happening at the Museum - not currently on the family day agenda on their website

Health and Safety

  • Discussion came up after the vote about getting more information around this
  • Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
  • Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
  • Tagging of tools for various
  • No updates this meeting

Action item review

Adjournment

Move to adjourn at 20:48 Forwarded by: Darcy Second: Ben In favour: Unanimous


Director RSVP

  • A minimum of 4 Directors are needed to make quorum

Attending

  • Karl
  • Ben
  • Mark
  • Rob
  • Darcy
  • James

Regrets

Unknown

Unknown

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