[KwartzAnnounce] Soliciting donations/Speaking on behalf of the lab
Kwartzlab Members Announce List
announce at kwartzlab.ca
Fri Nov 13 10:40:59 EST 2009
We've had a couple of people come and talk to us about talking to
companies and organizations they're interested in about soliciting
donations for the space. The Board just wanted to clarify the bounds of
Basically, we want to make sure that no one accidentally commits the
organization to something unexpectedly.
To begin: If you want to approach an organization personally and say:
"Hey, I'm a member of KwartzLab, would you be interested in giving me
X?", go ahead. As long as you're asking as yourself and on behalf of
yourself, nothing wrong with that.
Where we all (including the directors) need to be careful is when we're
asking for something for the entire space, or representing the space.
As it stands now, the only way the organization can commit to something
is for the Board to approve it. Even the directors have to ask the
Board to commit KwartzLab to anything. So it would be good to avoid
language like "I represent KwartzLab" unless you've received approval
from the Board first.
So if you are interested in going to someone to get stuff, come and ask
the Board, and we can authorize you to represent us to that
organization. If you happen to be in a conversation with someone and
somehow the topic of donating to the lab comes up, you can say something
like: "That's great! I just have to run it by the Board first, to make
sure it's okay." Anyone who's in a position to donate knows about how
Boards work, and they won't bat an eye.
What we want to avoid is saying "Yes" to any sort of commitment. If you
give any implication that you're agreeing to something on behalf of the
lab, and for some reason the Board doesn't approve it, then we have to
tell that organization that you weren't representing the lab, and the
lab's official position is Y. It doesn't make you look good, and it
doesn't make the lab look good, and we'd like to avoid it.
There are a few reasons we might say "No" to a donation: insurance,
cost of moving an item, not enough space, maintenance costs are high.
None of these would apply to your typical donation, and I don't foresee
the Board turning down kind offers, but we just want to make sure that
we're doing things right.
Thanks everyone for your understanding on this, and keep on making!
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