Board Meeting 096

Board Meeting 096
Address	33 Kent Ave., Kitchener, Ontario Canada
Date	2013/01/28
Time	19:30
Meeting Type	Board Meeting
Minutes	[[Media:]]
Financial Report	[[Media:]]

Contents 1 Agenda 1.1 Call to Order 1.2 Approval of the Agenda 1.3 Report from the President 1.4 Report from the Treasurer 1.5 New Business 1.5.1 Membership Dues Owed Follow Up 1.5.2 Reimbursements 1.5.3 Board Meeting Intervals 1.5.4 Couch from Mike 1.5.5 Approval for Ed's electrical 1.6 Old Business 1.6.1 Opening Night Planning 1.6.2 Snow removal 1.6.3 Move to Kent Street 1.6.4 Trillium Grants 1.6.5 Hackademy Collaboration - Family Day (To Be Named) 1.6.6 Health and Safety 1.7 Action item review 1.8 Adjournment 1.9 Director RSVP 1.9.1 Attending 1.9.2 Regrets 1.9.3 Unknown 1.9.4 Unknown

Agenda

Call to Order

• Meeting called to order by Darcy at 20:00

Approval of the Agenda

• Motion Forwarded:
• Motion Second:

Report from the President

• We're awesome

Report from the Treasurer

• Deposits for late cheques have gone in

New Business

Membership Dues Owed Follow Up

• Follow up next meeting

Reimbursements

• Karl Williams: $41.52 - plywood
• Andrew Mackie: $80.00 - kitchen cabinets
• Ben Brown: $161.86 - Ducting items, insulation, glue, electrical supplies
• All in favour: all but Ben (can't vote)

Board Meeting Intervals

• Weekly until buildout is done

Couch from Mike

• Mike to bring in his wood couch for the lounge

Approval for Ed's electrical

• Electrical for kitchen buildout and kiln wiring: $350
• Need to look into getting money for the 100A service wire we used at Boehmer (approx value $600) to help offset costs
• Approval for $350 Moved by James
• Second by Ben
• All in favour: unanimous

Old Business

Opening Night Planning

• Darcy - not a Trillium / opening party, just opening party. No press releases, etc. - Action Item: Post blog
• Two bands to provide live music for the event
• Cash bar for the event
• Action Item: pamplets/flyers to neighbours - created, being edited - in progress - Mark, Andrew
• Action Item: Gus - bar license - got it - Done
• Action Item: Gus - alcohol selection
• Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins
• Action Item: Posters - Andrew
• Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt
• Action Item: Band - need to follow up with band for announcing / advertising / logos - Doug

Snow removal

• Hire somebody?
• Doug: has a source that seems fairly inexpensive - per snow work rather than contract - Doug's estimate - $100 per round
• Doug's estimate was turned down
• Looks like the city does the Charles st. sidewalk
• Coming off agenda

Move to Kent Street

• Prioritization for this week

• Doug - sign creations - XL Screen printing to do the signs - no update this meeting
• Action Item: Drywall panelling / mudding - Karl / Mark - in progress, looks great
• Action Item: 2nd floor - Andrew, Chris B., Mark - in progress
• Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines
• Action Item: Kitchenette - Andrew/Rob/Taylor - in progress
• Action Item: James - door security hardware investigation - in progress
• Action Item: Ben - rear door replacement - need to find a door
• Action Item: Electrical for Kitchen - in progress
• Action Item: Decommissioning of electrical at Boehmer - done
• Action Item: Boehmer remaining clean up - Rob to lead this - have to do another sweep before Thursday
• Action Item: Cleaning up the space / organizing - in progress
• Action Item: Laser vent tube preparation / work working vent tube prep - in progress

Trillium Grants

• Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
• Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
• Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
• Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
• Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
• Proposed Date: TBD
• Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase
• Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes) - Done

Hackademy Collaboration - Family Day (To Be Named)

• Followup
• Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.
• Doug to talk with THEMUSEUM about the details around the event
• Monday Feb 18th, 10am-4pm
• Mark inquired about having a Kwartzlab table at the event - Action Item: Doug to look into this

Health and Safety

• Discussion came up after the vote about getting more information around this
• Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
• Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
• Tagging of tools for various
• No updates this meeting

Action item review

Adjournment

Move to adjourn at 20:42 Forwarded by: Darcy Second: Rob In favour: Unanimous

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

• Karl
• Ben
• Mark
• Rob
• Darcy
• James

Regrets

Unknown

Unknown