Board Meeting 097

Board Meeting 097
Address	33 Kent Ave., Kitchener, Ontario Canada
Date	2013/02/04
Time	19:30
Meeting Type	Board Meeting
Minutes	[[Media:]]
Financial Report	[[Media:]]

Contents 1 Agenda 1.1 Call to Order 1.2 Approval of the Agenda 1.3 Report from the President 1.4 Report from the Treasurer 1.5 New Business 1.5.1 Membership Dues Owed Follow Up 1.5.2 Reimbursements 1.6 Old Business 1.6.1 Opening Night Planning 1.6.2 Kent Street Buildout / Prep 1.6.3 Trillium Grants 1.6.4 Hackademy Collaboration - Family Day (To Be Named) 1.6.5 Health and Safety 1.7 Action item review 1.8 Adjournment 1.9 Director RSVP 1.9.1 Attending 1.9.2 Regrets 1.9.3 Unknown 1.9.4 Unknown

Agenda

Call to Order

• Meeting called to order by Darcy at 19:45

Approval of the Agenda

• All in favour: Yes

Report from the President

• Kwartzlab radio episode sounded great!
• Ryan Chaki from Conestoga College will be coming in to check out Kwartzlab for a videography project
• Heather Sinclair from CEI was talking about the fund/speed dating and potential interviews

Report from the Treasurer

• Not Present

New Business

Membership Dues Owed Follow Up

• Not covered this meeting

Reimbursements

• Not covered this meeting

Old Business

Opening Night Planning

• Darcy - not a Trillium / opening party, just opening party. No press releases, etc. - Action Item: Post blog - DONE
• Darcy wants to ping press - to talk with Gus about contacts for the event
• Two bands to provide live music for the event - bands are confirmed
• Cash bar for the event
• Action Item: pamplets/flyers to neighbours - created, being edited - in progress - Mark, Andrew - No updates this meeting

• Post on posts? Universities? Yes
• Any chance of getting printer working? Requires power. Looking into other avenues for the posters

• Action Item: Gus - bar license - got it - Done
• Action Item: Gus - alcohol selection - follow up with Gus
• Action Item: Kwartzlab swag - Ben - in progress, printed, just need to make the pins - no update this meeting
• Action Item: James/Agnes to look into Tshirts and/or creating them - James working on design, need to find shirt - in progress
• Action Item: Band - need to follow up with band for announcing / advertising / logos - Doug - Confirmed

Kent Street Buildout / Prep

• Prioritization for this week

• Doug - sign creations - XL Screen printing to do the signs - no update this meeting
• Action Item: Drywall panelling / mudding - Karl / Mark - in progress
• Action Item: 2nd floor - Andrew, Chris B., Mark - in progress - waiting on electrical and plumbing
• Action Item: Network drops - Ben - waiting to do the ones in the back (waiting on Taylor and plumbing pipe). Drops for upstairs, use existing holes in floor to run lines
• Action Item: Kitchenette - Andrew/Rob/Taylor - in progress - need to drywall / frame by end of this week
• Action Item: James - door security hardware investigation - been ordered. Strike can be put on the back door
• Action Item: Ben - rear door replacement - need to find a door
• Action Item: Electrical for Kitchen - in progress - waiting on framing/drywall, placement of cabinets to finish
• Action Item: Laser vent tube preparation / work working vent tube prep - in progress

Trillium Grants

• Mark - Ontario Arts council - found other funds to investigate as well - deadline is this April - period doesn't start until 2014
• Previous Action Item: Darcy to do press release and blog posting - Press advisory instead of a release
• Previous Action Item: Need to pick a day for the party (TBD related to move) - Not done yet, need to give dignitaries 3-4 weeks lead time
• Doug would like to look into getting the 3D printer with Trillium grant money sooner than later, possibly for the party event
• Need to re-get quotes for the items listed from the grant to help start the purchasing process - can be done by members to get 3 quotes and bring those back to the board for review
• Action Item: Darcy - original quote list can be scanned and put up on the wiki, currently sent via Admin mailing list
• Proposed Date: TBD
• Action Item: 3D Printer - Doug to order Wednesday latest (approved via mailing list) - in progress, James to provide card for purchase
• Action Item: Mark to create a public document where people can submit what they want (also provide original document + quotes) - Done

Hackademy Collaboration - Family Day (To Be Named)

• Followup
• Doug - email sent to members list with a bunch of information. The event is going ahead. 3D printer event needs to be hashed out. Hoping to get about 6 printers.
• Doug to talk with THEMUSEUM about the details around the event
• Monday Feb 18th, 10am-4pm
• Mark inquired about having a Kwartzlab table at the event - Action Item: Doug to look into this

Health and Safety

• Discussion came up after the vote about getting more information around this
• Doc is concerned about people not wearing eye protection. The board supports his advocacy to have proper protection. Glasses have been purchases and brought to Kent for the build out
• Discussions over changing policies for Tuesday open nights for non-members and usage of tools and restricting usage of them
• Tagging of tools for various
• No updates this meeting

Action item review

Adjournment

Move to adjourn at 20:09 Forwarded by: Darcy Second: James In favour: All in favour

Director RSVP

• A minimum of 4 Directors are needed to make quorum

Attending

• Darcy
• Karl
• Rob
• Mark
• James

Regrets

• Doug
• Ben

Unknown

Unknown